Board of Directors Meeting 07-21-16

Meeting Type	Board
Meeting Date	07/21/2016
Meeting Title	SML BOD 7-21-16 MM
Location	Palm View Baptist
Attendees	Robert Tompkins Larry Martin Larry Bailes Gale Vidovich Doug Wilson AMI Janet Feliciano AMI
Called To Order	6:30 pm
Minutes Approval	Larry Martin made a motion to approve the meeting minutes from 5-19-2016 BODM & 5-23-2016 Executive BODM as presented. Larry Bailes seconded and passed unanimously.
Homeowner Input	Question? – When are the Board terms up. Answer – they end with the next annual meeting. The Annual meeting is in October. Question? -Is there a complete homeowner list? Answer – as complete as the information that came over from the previous management company and is updated continuously as new owners buy in the community and owners provide their information. Jeanne Rieker volunteered to cross check the current HOA directory against the county records.AMI to send Jeanne Riecker a homeowner directory.
Treasurer’s Report	Doug Wilson from AMI re-caped the mid year financial report. Larry Martin made a motion to send lots #16, #143 & #154 to the attorney for collections. Larry Bailes seconded and passed unanimously.
Committee’s Report	ACC Appointments – Appointed by Board consensus are the following additional Homeowner ACC committee member volunteers: Steven Rieker, Bryan Cobb and Ronne Rogin. Larry Martin is the Board Liaison. Landscape Committee – call for volunteers – Ronne Rogin volunteered at the end of the meeting to sit on the landscaping committee with Robert Tompkins and Larry Martin. Compliance – AMI gave a re-cape of letters sent and resolutions observed. Community is in good shape with the exception of one lot recommended to the Board to levy a fine and arrange hearing. Larry Martin made a motion to levy a fine of $25.00 per day up to $1000.00 on Lot # 31 for each of the following violations: – Trim Shrubs and Mow yard. Larry Bailes seconded the motion and passed unanimously. Hearing Appointments and report – Appointed by Board consensus are the following Hearing Committee Members: Bernie Salzinger, Michael Dougherty, Jeanne Rieker, Teri Cobb and Kenneth Piper. The hearing committee will be contacted by AMI to set a time, date and location for their committee to meet. Pond Committee – No report at this time.
Manager’s Report	Oral update of minutes typed, financials prepared, ACC requests processed, payables prepared , reviewed and processed. Receivables posted, delinquency reports generated and discussed with receivables manager to present and update Board. Compliance and site visits to community resulted in 8 additional first notices, 5 second notices and 2 notices AMI will recommend to the board to Levy a fine ans set a hearing date to confirm or deny said levied fine. Donna Sherman assisted in signing up folks to the website. Vendor quotes sourced from Valley Crest and West Coast for the removal and replacement of the dead palms at both entrances and around the tennis court area. Communicated the information from Manatee County Utilities Water Compliance Department the survey results of the those properties in and out of compliance with Ordinance No.13-35 in the Phase I subdivision. Posted all Back Flow info to community website for easy access. Sourced from West Coast mulch quotes for the playground areas. Sourced from Jim Price Irrigation quote to pour and anchor the two cement benches due to arrive on property.
Unfinished Business	Larson Courts update – AMI to check on two contracts – one for the resurfacing of the courts which is complete and the second contract which covers the drainage remedy to warranty the tennis court resurfacing contract. Arrow Fence basketball / tennis court project is complete – there are additional fasteners on the top of the fence behind the basketball court as requested to withstand the wearing from use. Safety play audit recommended remedies have been prioritized and AMI is currently sourcing equipment to replace and repair grips on play equipment, additional mulch to recommended depths, speed limits near playground areas from Manatee County to keep hedges and OR fence requirements. Presented Valley Crest Proposal for extra work at SML . Original VC quote to remove, replace, install and brace 6 dead Queen Palms with 6 14′-16′ Queen Palms for $2910.00. Their is a need to remove at least nine dead palms currently. Gale Vidovich made a motion to obtain an arborists opinion as to why the health of the palms has declined in the first place and if possible to replace not to exceed $4500.00 for the removal and replacement of the nine identified. Larry Martin seconded the motion and [passed unanimously. Dead tree removal and lifting in center park area – additional RFPs Common area mulch – Board requested additional RFP
New Business	Cement pads for Benches – Larry Bails made a motion to approve the Jim Price Irrigation Service Estimate # E96 to install two 5’X8″ reinforced concrete slabs at the entrances. Mount Benches on slabs. Finished landscape by others for $2,142.00 pending written approval from the county for placement and School Board for liability and guarantee of bus route. Gale Vidovich seconded and passed unanimously. Back flow information covered in managers report Playground annual pest control proposal. Larry Martin made a motion to accept the Pest Shield proposal to treat three playgrounds quarterly on an annual basis for $150.00 per quarter. Gale Vidovich seconded and passed unanimously. Larry Martin made a motion to transfer $4,000.00 from the operating account to the reserve account. Larry Bailes seconded the motion and passed unanimously.
Next Meeting Date	09/15/2016
Time Adjourned	7:50 pm
Respectfully submitted on behalf of the Board of Sugar Mill Lakes Homeowners’ Association, Inc.

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